Software, data and services for the
upstream oil and gas industry.


Financial, operational accounting and land management software for emerging and mid-sized oil & gas companies

 

Accounts Payable

Excalibur’s Accounts Payable system is a comprehensive vendor analysis, cash disbursements and cash management system designed specifically for the oil and gas industry. This system handles transactions for both operators and non-operators alike. The Accounts Payable system is fully integrated with the full Excalibur suite. Excalibur supports electronic check stub distributions, EFT, e-invoicing, document scanning and image capture, approval workflows and support of procurement systems.


Invoice Entry Features

  • Calculates invoice due dates and discounts
  • Applies correct JIB division of interest to property transactions
  • Calculates and displays balancing interests for transactions to non-operated properties
  • Unlimited detail transaction descriptions that pass through to JIB invoices
  • One-time contract data entry for handling fixed, recurring payments
  • Electronic entry of vendors’ invoices and outside operators’ JIB invoices via Excalibur Data Interchange

Internal and Accounting Controls

  • Immediate verification of vendor’s full name and address
  • Checks for duplicate invoices
  • Invoice logging with approval codes, routing locations and limits of authorization
  • Calculates sales and use tax liabilities
  • Inter-company posting for invoice distribution and for intercompany payable and receivable entries
  • Invoice and batch balancing of all transactions
  • Payment pre-edit with ability to hold any invoice or select lines on an invoice
  • Payment by due date, due through date, and specific batch type
  • Multiple bank accounts for check processing and reporting
  • EDI positive pay transmittal to bank
  • Check reconciliation from bank tape or data file
  • Detail audit trail of all accounts payable transactions
  • Adjustment capability for vendor 1099 history

Check Writing Features

  • Check processing and preparation for both printed checks and electronic funds transfer (EFT) to bank
  • System-generated checks reside in a hold file for printing on continuous-form or single feed laser checks
  • Manual check entry and processing
  • Void check processing with option of automatic reversal or reinstatement of invoice distribution
  • Delay rental check processing with invoice generation for partners’ share of costs through the AR system
  • Option to pay invoices singularly on individual checks by vendor
  • Option to send e-mail notifications of payments to vendors

Reporting

  • Comprehensive cash requirements forecasting and aging reports
  • Extensive invoice edit, processing and analysis reports
  • Open payable items and subledger listings
  • Complete history of invoices and payments by vendor
  • Online display of vendor invoice and payment history including account distribution transaction details
  • Complete federal and state 1099 reporting on electronic media